Legalities in Spain

  1. EU, Spanish and Catalan flagsHow to apply for an NIE number
  2. How to apply for a residency permit
  3. How to register at the social security office
  4. How to get your empadronamiento
  5. Help to obtain your NIE

NIE (Número de Identificación de Extranjero)

If you’re from another EU member state (or Switzerland) you don’t need a work visa in order to work in Spain but you do need a número de identificación de extranjero (NIE) number. You need to go to the local Oficina de Extranjeros (Foreigner’s Office) to make your application.

The information given below applies to people from EU member states only.

How to apply for your NIE in Barcelona

Difficult stampThe processes for obtaining your NIE and Residency have changed several times over the last few years. At one point it was made much easier, but then the process became more difficult again. Now you first need to make an appointment online.

There are two types of NIE. The basic NIE is for non residents. The second type of NIE is what used to be referred to as the Tarjeta de Residencia, and anyone living in Spain for more than three months should apply for this version.

There are different application forms depending on which NIE you’re applying for.

Staying in Barcelona for 3 months or less

If you’re non resident in Spain and staying here for less than three months, this is what you should apply for. It’s easier to obtain than the resident’s NIE. Previously this version used to expire after three months, but now it has no expiry date.

You don’t need to apply in person for this NIE. You can give authority for someone to act on your behalf. The NIE when issued is an A4 piece of paper.

Staying in Barcelona for more than 3 months

If you are planning to stay in Barcelona for more than three months, then the NIE application process is more complicated. You have to prove that you have sufficient funds to support yourself.

You need to prove one of the following:

  • that you have employment or that you are self-employed
  • that you have sufficient funds to support yourself and have private health insurance
  • that you are a student (again with sufficient funds and private health insurance) in either a private or public school
  • that you are here to join a family member under the conditions of the European Economic Area

Basically you have to prove that you will not require the assistance of the Spanish Social Security while you’re in Spain.

This type of NIE also has no expiry date. It’s issued as a small credit card-sized piece of paper.

For EU nationals the Foreigner’s Office in Barcelona city is Rambla de Guipúscoa 74

NIE application formNIE application process

The application process is very similar in both cases, you just need to show more documentation if you’re staying for more than three months (residency). You need to fill out different forms depending on which NIE you’re applying for. Form EX15 for the non resident’s NIE and form EX18 for the resident’s NIE.

The first step is to go online and organise an appointment. Below is the link to the website where you can make an appointment and I’m told the waiting period is about 2 – 3 weeks. The website is in Spanish.

How to make an appointment for your NIE

1. Here is the link to request an appointment online:
https://sede.administracionespublicas.gob.es/icpplus/citar

2. These links tend to change, so from the home page (https://sede.administracionespublicas.gob.es/) here is how to navigate to the correct page:

Choose: Extranjería > Cita Previa de Extranjería > Acceder al Procedimiento > then choose your province (Barcelona) and CERTIFICADOS UE.

That process takes you a page, where you can read all the requirements for your application (in Spanish). To continue to apply for your appointment, click “Entrar” and continue from there.

Here is the link to a page which contains all forms (some of the links from this page to the PDF forms have recently stopped working): NIE and Residency forms.

To apply for your NIE / Residency you will need:

  • Your receipt of your appointment (print this from the website)
  • Completed and signed application form
  • Your passport and a photocopy of your passport
  • Documentation to support your application, e.g. work contract, student registration, self-employment registration. If you don’t have proof of work, you have to show proof of funds.
  • Private health insurance (depending on your application and status)

You don’t get your NIE the day of your appointment, you have to return to collect it when it’s ready. At the time of writing that’s the next day. There is also a charge for the NIE application, which is about €10.

Why you need an NIE…

  • It’s required by law
  • To open a bank account (resident’s account – you can open a non-resident’s bank account with your passport)
  • To receive unemployment benefit
  • To work in Spain
  • To buy and sell property
  • To get a loan or a mortgage
  • To set up a business
  • To apply for a driver’s licence
  • For tax payments
  • To open some utility accounts depending on the company, such as gas, water, electricity; and for internet and mobile phone contracts

Offices where NIEs are issued

The police office in Barcelona only deals with applications if you live within Barcelona city. If you live outside Barcelona city check below to find your local foreigners’ office.

Barcelona city
Badalona
Castelldefels
Cerdanuyola Del Valles
Cornella de Llobregat (includes Esplugues)
Granollers
L’Hospitalet de Llobregat
Igualada
Manresa
Mataro
Montcada i Reixac
Prat de Llobregat
Ripollet
Rubi
Sabadell
Sant Adria de Besos
Sant Boi de Llobregat
Sant Cugat del Valles
Sant Feliu de Llobregat
Sta Coloma de Gramenet
Terrassa
Vic
Viladecans
Vilanova i La Geltru (includes Sitges)
Rambla de Guipúscoa 74
Av. Dels Vent,s 9-13
Pl. Esperanto, 4C
Calle Verge de Les Feixes, 4
Av. Sant Ildefons, s/n
Calle Isabel de Villena, 30
Rambla Just Oliveras, 43
Calle Prat de la Riba, 13
Calle Soler i March, 5
Av Gatassa, 15
Calle Major, 38
Calle Centre, 4
Calle Tamarit, 78
Calle Terrassa, 16-18
Calle Batllevell, 115
Av. Joan XXIII, 2
Parc Marianao, s/n
Calle Valles, 1-3
Calle Carreretes, 9-11
Calle Irlanda, 67
Calle Baldrich, 1
Calle Bisbe Morgades, 4
Jaime Abril, 2
Calle Vapor, 19 Bajo

Residency Permit (Tarjeta de Residencia)

The Tarjeta de Residencia is now an NIE – a resident’s NIE (see above).

How to Apply for a Social Security Number

TGSS – Tesoreria General de la Seguridad Social is the official name for social security in Spain. The main Social Security office in Barcelona is located at Av. Marques I, 08003 Barcelona. Tel: 93 310 4411 – which is opposite the train station Estació de França.

Here you can find a list of all the social security offices in Barcelona.

If you are working in Spain you need to register and obtain a social security number. You can also register as a self-employed person and choose to pay the minimum or maximum contributions. If you stop working, you must also notify the social security office.

The people who are eligible to register for social security in Spain are: employed and self-employed workers, students, civil servants and military personnel.

If you don’t yet have a social security number, but have found a job in Spain, the company employing you should apply for your social security number.

In order to apply for a social security number you need:

  • Número Identificatión de Extranjero (NIE) or some form of national identity
  • Your passport (or certificate of residency)
  • Form TA1

There are many different social security forms for each different type of procedure, here’s the link to all social security forms:

On registration you will be given your certificate with your social security number. With this number you can also register with a doctor in Spain.

Empadronamiento or registering at your local town hall

This is obligatory for anyone staying in Spain for more than a short stay. Each barrio (neighbourhood) has a town hall (ayuntamiento) and you need to register there.

Barcelona Town HallIf you have a rental contract for where you are living this is a very easy process. Simply take your passport and rental contract to the local ayuntamiento and you will be registered.

You will be given a piece of paper certifying this, and it’s a good idea to ask for a few copies, as you will need to show or give your empadronamiento certificate for many other administration processes and it’s good to have extra copies.

You may have problems registering at your local ayuntamiento if you don’t have a rental contract. The Ayuntamiento will accept a utility bill in your name such as a gas or electricity bill, and you could also try a mobile phone bill. Basically you need proof of identity and proof that you’re living at your address. The main thing that they seem to be interested in, is that all the documents are originals, they will not accept photocopies of anything.

If your name is not on the rental contract – you are sharing a flat with another person, for example, who holds the contract – you will need to ask the person who has the contract to complete a form called Autorización de Empadronamiento, which you must first obtain from the ayuntamiento.

This form requires that the person who is registered at your address (they must be registered at the Ayuntamiento at the same address) verifies that you are also living at that address.

The person needs to complete and sign the form, and also give you a photocopy of either their DNI or passport (in this case a photocopy will suffice).

Take this documentation back to the ayuntamiento together with your passport and you will be registered.

If you are sharing with people who are not registered at that address, then you have a problem.

You have to show the original copy of the rental agreement to the ayuntamiento (so you have to request this from whoever holds it), together with the completed Autorización de Empadronamiento form, plus a photocopy of the person’s DNI, and, it goes without saying, your passport.

ITP (Impuesto sobre Transmisiones Patrimoniales)

You can read the full article here on how to pay your ITP. ITP is a tax that is now charged when you rent a property in Spain. The charge differs between autonomous regions; in Catalonia it’s 0.5% of the total rent.

Use a Gestor to Help With Your NIE Application

I found that nobody speaks English at any of these offices, so you need to have some knowledge of Spanish, take a friend who speaks Spanish or use a gestor.

Gestors are administrators, and for a reasonable fee (it will save you an awful lot of time and frustration) you can employ their services to help with any necessary Spanish administration. They will organise the necessary paperwork, wait in the queues for you and help you to obtain your NIE or act for you on any number of administrative issues.

Even if you do speak Spanish it may be worth hiring a gestor simply because they know the system. Many Spanish people do so.

I can recommend a gestor who specialises in helping people get their NIE (both the non resident’s and resident’s NIE), as well as social security numbers, traffic office administration, empadronamiento and other administration processes. She offers a fast and efficient service and very competitive rates.

Please send an email to: gestor@movingtobarcelona.com for the contact details.

British Embassy Website

The British Embassy website offers good advice in English on moving to Spain and on what you should do before you make the move:
British Embassy website.

UK Consulate, Barcelona

Av. Diagonal 477, Esq. Eixample. Tel. 93 366 62 00. Mon – Fri: 9.30am – 1.30pm; 4 – 5pm.